It is very important that for effective implementation of plans the work is assigned to such people who possess essential abilities and skills to perform their jobs with maximum efficiency. Such grouping of activities is known as – “Departmentation”. Organising is a basic function and a sub-process of management: Organising constitutes an essential element in the main process of management. While preparing Chocolate Candies, one only hots up the raw Chocolate, the next’s man puts hot stuff n dyes, the third person puts into fridge, the fourth person brings it out from the fridge and the dyes, the fifth person starts wrapping, and the next person puts then into boxes. There is no production activity in retail establishment. His role becomes more meaningful and he contributes effectively for achieving predetermined objectives. Content Guidelines 2. For example- the purchase manager will be the superior for all the employees of the purchase department. 4. Horizontal positions arise on account of assignment of activities among various departments. This may involve you sending a tailored CV and cover letter in response to an advertised position or going through an online application process. Organising deals with group efforts that are made for attaining common goals. Organisation structure stimulates creative thinking and initiative among organisational members by providing them requisite authority to perform their assigned tasks. i. Larger the organisation it tends to have more work specialisation, horizontal and vertical differentiation, and rules and regulations. The heads of different departments can discuss collectively about the overall development of school. It is necessary to determine those work activities which are necessary to accomplish enterprise objectives and plans. (iii) Establish the basic department design for the organisation structure. Allocation of Fixed Responsibility to Definite Persons – Here, specific job assignments are made to different subordinates, or ensuring a certainty of work performance. Consideration of Plans and Goals 2. Each individual is allotted a specified job according to his aptitude and skills and made responsible for the performance of that job. In order to create a balance and structure in the organisation, the activities of members need to be well-coordinated. Determining the Work Activities Necessary to Accomplish Objectives 3. Under the grouping of activities all the similar type of activities are given to one particular department. It further creates hierarchy in the management. Uploader Agreement. Interdependence may be pooled, sequential and reciprocal. The appearance of a typical organisation structure is shown in Figure 9.1. Since the complex task is broken into smaller units, less- skilled workers can be trained to carry out those activities. … This creates a structure of relationships where every individual knows his superiors and subordinates and their reporting relationships. It was observed that as against 20 pins in a day, division of work and specialisation enabled 10 people to produce 48,000 pins in a day — watch the wonders of specialisation ! (ii) Group those activities into interrelated functional areas. Thus, informal organisation may be defined as a network of personal and social relations, arising out of communication and behavioural tendencies in the course of functioning of a formal structure of organisation. This step is based on the principle of functional definition. It is through this formal relationship that members communicate with each other and perform their assigned duties. Organising is the second basic function of the management. Coordinating efforts of all to achieve goals. Necessary inputs such as men, machines, materials, equipments and other physical means must be collected and arranged for. Providing Physical Facilities and Right Environment: 7. Its importance lies in serving the following purposes: 1. The first step in the interview process is to get shortlisted for interview. Therefore, organising is regarded as a mechanism or means to achieve planned objectives. In some cases you may be headhunted or called to interview on the basis of a strong referral. This will ensure overall control over the working of all departments and their coordinated direction towards the achievements of predetermined goals of business. Assessing personnel requirements and determining the physical resources is very necessary to build the structure of an organisation. Every individual is given the authority necessary to perform the assigned activity effectively. 223–244; and R.A. Burgelman, “Strategy Making as a Social Learning Process: The Case of Internal Corporate Venturing,” Interfaces, volume 18, number 3, 1988, pp. This is known as the division of work in management terms. It is because when employees accept assigned work, they become responsible for performing it, and for discharging responsibility they are given requisite authority. On the basis of geography – Activities are grouped on the basis of geographical locations. Disclaimer 8. Differentiation is the extent to which tasks are divided into sub-tasks and performed by individuals with specialised skills. For example, a manufacturing concern will have production, marketing and other activities. Division of work and specialisation are the tools used by organisation to attain the objective of optimum utilisation of human efforts and physical resources. Steps Involved in the Process of Organising ... Departmentalisation: The second step in organizing is to combine or group similar or related jobs into larger units called departments, divisions or sections. The important steps of organising are discussed as under: All the work cannot be done by a single man or machine. The organising process involves five broad steps: It is necessary to determine those activities which are essential to accomplish the organisational objectives. Organising process aims at achieving higher efficiency because it helps in making efficient utilisation of both human as well as physical resources. Finally, evaluation of activities is done to judge the effectiveness of performance of the different departments. The individual groups of activities are then allotted to different individuals according to their ability and aptitude. In a way, he/she did not ‘organise’. Proper allocation of resources helps in proper utilisation also. For example, Purchase Department for purchase functions, Finance Department for financing activities, Marketing Department for marketing activities, etc. The activities to be carried out by the organisation have to be identified, grouped and classified into units. Collecting Human and Material Resources 5. Organisation structure is the backbone of management. It is there since Adam Smith published Wealth of Nations. For a sound and well-defined organising process, a business needs to undertake the following steps: Organising as a function begins with identifying all activities that are planned for a business based on their mission, goals and objectives.